Policy ID: PCI/POL/07/2026-27 • Version 1.0 Owner: CFO / Branch Operations • Approver: Board of Directors Sources: KYC, CF • Review: Annual / regulatory change
Purpose and application
Branch cash, collection receipts, petty cash and bank settlement.
1. Digital-first transactions:- Use verified Company bank accounts and authorized digital channels. Lending and repayment shall comply with cash restrictions under tax law; digital lending fund flows shall follow RBI rules. Never receive Company collections in staff personal accounts.
2. Controlled receipt:- Issue a sequential receipt identifying borrower, loan, date, amount and collector. Post cash receipts promptly; physical cash recovery of digital delinquent loans shall be reflected in full in the borrower’s account the same day. Do not net off collector fees.
3. Custody and deposit:- Apply Board-approved branch cash ceilings, dual custody, safe access logs and secure transit. Deposit collections on the next banking day as a Company standard, except an approved documented disruption. Petty cash needs vouchers and delegated approval.
4. Reconciliation and exceptions:- Reconcile physical cash, receipt register, loan ledger and bank daily. An independent checker shall sign closure. Escalate shortages, duplicate receipts, delayed deposits and unexplained third-party funds immediately; investigate without concealing losses.
5. Reporting and review:- CFO shall maintain daily cash position and monthly exception reports. Surprise cash checks shall be performed by an independent officer; suspected laundering goes to the Principal Officer and suspected fraud to the fraud officer. Review annually.
Source codes are linked to the Reference Register. Read with the common implementation controls and relevant annexes. Applicable law and RBI Directions prevail.